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Akeeba Ticket System

#33698 Second post on same ticket created by the customer

Posted in ‘Akeeba Ticket System for Joomla! 4 & 5’
This is a public ticket

Everybody will be able to see its contents. Do not include usernames, passwords or any other sensitive information.

Environment Information

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PHP version
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Akeeba Ticket System version
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Latest post by tampe125 on Friday, 11 September 2020 08:08 CDT

steph38

Hello,

Maybe some silly questions, but just to be sure :

If a customer create the first and the second post on the same ticket (not assigned for the moment), do all the category manager receive an E-Mail for the second post ?

Next step : Once the manager assigned does he get all the post on the assigned ticket created by the customer (answer of an answer) ?

Thanks in advance for your help,

WBR,

 

___________________________________________________________

Stéphane KARCHER
Webmaster

SYNERGISUD - France
e-Mail : [email protected] (anti-spam by MailInBlack)
Languages FR(French): Native,  EN(English): Good, DE(German): Good,  (Alsatian - German dialect: Native)

nicholas
Akeeba Staff
Manager

This is a scenario I haven't tested. Off the top of my head, I believe that all managers will receive an email about the new ticket (first post) and nobody will receive an email about the second post. If that's not what is happening on your site I am happy to check the code and tell you what exactly happens and why.

Once the ticket is assigned the assigned manager (and only the assigned manager) will receive emails for all posts made by the client after the ticket was assigned.

Nicholas K. Dionysopoulos

Lead Developer and Director

🇬🇷Greek: native 🇬🇧English: excellent 🇫🇷French: basic • 🕐 My time zone is Europe / Athens
Please keep in mind my timezone and cultural differences when reading my replies. Thank you!

steph38

Thanks Nicholas for that quick answer !

In fact we received an E-Mail for the second post as well (I am sure about 2 of 4 Managers, ie. if 2 then all, isn't it ?).

This seamed to me as being a very logical behavior, as the system knows that the creator E-Mail was not one of the managers, but someone else in the database (the same E-Mail/Joomla account than the first post ?).

All our tickets are private by setup as all of our customers/companies are at least, all a competitor of an other one.

I have some companies that share their account between 2 or 3 persons/E-Mails in their organization (the aim is that everyone in the company can read the company tickets and their answers, ie. a sort of knowledge base for them). They share one of our account (multiple E-mails attached to one account).

My hope is that this behavior : if a customer (ie. not admin) E-Mail writes a post in a same ticket (ie same Joomla account writing) all the category managers will receive an E-Mail if the ticket is not assigned, is the one implemented. Could you please check this to be sure that this is the real behavior ?

How do the E-Mail templates work in Ticket System : Manager -new, -old ; owner -new, -old (the -private and -public is evident ????) ?

What is the E-Mail template used for the second post in a same ticket if it is the customer that writes it ?

Once the ticket is assigned the assigned manager (and only the assigned manager) will receive emails for all posts made by the client after the ticket was assigned.

I agree totally with you on this

Thanks in advance for your help,

WBR,

 

___________________________________________________________

Stéphane KARCHER
Webmaster

SYNERGISUD - France
e-Mail : [email protected] (anti-spam by MailInBlack)
Languages FR(French): Native,  EN(English): Good, DE(German): Good,  (Alsatian - German dialect: Native)

tampe125
Akeeba Staff

Hello,

I'm taking this ticket since Nicholas is currently busy.

Could you please check this to be sure that this is the real behavior ?

If ticket is not assigned, all category managers are notified. If no managers are specifically listed in category params, ATS will contact all users that have manager rights for the category, accordingly to Joomla ACL

Regarding email templates, you can find the whole list of email keys and their explanation here: https://www.akeeba.com/documentation/akeeba-ticket-system/component-email-templates-keys.html

In your case, when a customer replies for the second time, the template that will be used will the manager-private-old

manager indicates that the email will be sent to support staff
private means that this applies to private tickets
old means that this applies to existing tickets (ie replies to an existing ticket) and not a new ticket just opened

I hope I have cleared your doubts.

By the way, if replies are very sensitive for you, I'd suggest to create a dummy customer account just for testing. In this way you can double check who is getting what and in which way.

Davide Tampellini

Developer and Support Staff

🇮🇹Italian: native 🇬🇧English: good • 🕐 My time zone is Europe / Rome (UTC +1)
Please keep in mind my timezone and cultural differences when reading my replies. Thank you!

steph38

Hello Davide,

Thanks for clearing all my doubts.

I have all answers needed.

many thanks to both of you for your help,

WBR,

___________________________________________________________

Stéphane KARCHER
Webmaster

SYNERGISUD - France
e-Mail : [email protected] (anti-spam by MailInBlack)
Languages FR(French): Native,  EN(English): Good, DE(German): Good,  (Alsatian - German dialect: Native)

tampe125
Akeeba Staff

You're welcome!

Davide Tampellini

Developer and Support Staff

🇮🇹Italian: native 🇬🇧English: good • 🕐 My time zone is Europe / Rome (UTC +1)
Please keep in mind my timezone and cultural differences when reading my replies. Thank you!

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